Minutes- February 18, 2021

COBB AREA COUNCIL ONLINE PUBLIC MEETING Thursday February 18, 2021 at 6:30pm
PARTICIPATE online via ZOOM or Facebook
Draft Regular Meeting Minutes Snowstorm Edition

Motion to accept minutes from January meeting made by -Cindy
Second – Gleneth Motion carries
4. Short Announcements Cindy mentioned:
a. Fundraiser for Boggs Trail rebuilding on Outride fund. All donations are doubled : Visit their website; https://boggsmountain.org
b. Shout out to Tammy Alakszay at North Coast Opportunities provided money for the Warming Center generator fuel at Little Red Schoolhouse (Cobb Mountain Lions) – $300. (Grant from PG&E for propane for weather emergencies)
Glenneth mentioned:
Jones Creek Crossing Zoom Meeting next Thursday (2/25/2020) for information visit
their web page: https://sites.google.com/view/jones-creek-crossing-firewise- /home
Cathy mentioned:
Cobb Mountain Lions holding annual Crab Feed. This time it is a drive-through
event on March 5th. Orders must be placed in advance;
https://www.facebook.com/mountainlionscobb

5. Public and Board Comment on Non-Agenda Items (3 mins./individual)
   1. Hilary-AskedaboutAT&Ttowerlostduringsnowstorm.Supv.Pyskasaid- Power was restored after 2 weeks. The generator ran out of fuel & roads were unpassable. Pyska and others orking with the company on these issues.
   2. Illuminations Technology (see C.A.C. minutes from 1/21/21 meeting) presenting to Lake County Board of Supervisors in March.
6. Treasurer’s Report- Frank current total balance is $16,338.66 General fund: $1,060.00
   Blackberry Cobbler Festival $6,316.53 (not including +$5k from CalPine discussed below)
   Cobb Resilient $1,456.28
   Cobb Safe $851.23
   Economic Development $1,300 Rebuild NorthBay $689.42 T-shirt fundraising $4,503.89 Wilder Than Wild fund $161.31
7. Committee Reports
   •   Firewise Communities- Magdelena, Cindy, Glenneth.
     $5k Broombuster event donation from Calpine Corp. All of Southlake Fire District. Events in Middletown (3/27) & Cobb (TBA). Clearing event will occur throughout the month and will have an award program for homeowners who are clearing broom and vegetation. Also will be a newsletter coming out. Capstone of the month-long effort will be a drive-through event. More to come! Look for the newsletter.
     There are two other community cleanup days that Jessica is organizing: Pulling manzanita, and putting in a firebreak in Pine Summit.
   •   Communications Committee- Mel
     Reported on Cavern: Very active during snowstorm. Member who had a tree fall on house used their radio to request help. Also saved a dog during the storm. Radios are available at the Cobb Resource Hub. To get a CAVERN ID cavern.mobi/ID. Get a programmed radio or advice text/call Mel (415)302-6896
   •   Bylaws Committee- Chris
     This revision of the C.A.C. Bylaws was to accomplish 4 goals:

1. Cleanupanyambiguouslanguage.
2. Maketheelection,terms,andstructureoftheC.A.C.Boardclearer(added
   the Alternate seat).
3. Addedasectiononhowtodealwithmid-termvacancies.
4. Addedlanguageforthecreationandoversightofcommittees.
   At our March meeting, we can discuss any additional suggestions and vote on adoption of the revised Bylaws

Motion made by Chris –
To officially submit this version of the Revised C.A.C. Bylaws into the minutes for any comments or suggestions. Suggestions and Comments can be sent to Chris Nettles – cdnettles@gmail.com
Seconded by John Carlisi
Motion carries
Draft of Revised Bylaws in Appendix A of these notes (Below)

•   Cobbite of the Year- Cathy Nothing to report
•   Economic Development Committee

o AHEAD Grant Update- Eliot
Continue to make progress toward strategy document No changes to accounting
o Collaborative Marketing Initiative- Cindy

1. Orderedcraftpaperbusinesscards.OrderedstickersforExplore
   Cobb. Both should be available first week of March.
2. Discussing a map of Cobb at Economic Dev meeting. Rose who did blackberry festival, and other local graphic work.
   Estimate $200-$250 for artwork
   Printing & layout – Kim Lewis $100
   Die cut Accent printing in Santa Rosa (setting up die is the big expense) for 1000 is $700-$800.
   May wait to pursue this until post-pandemic as business environment is unstable right now.

o Cobb Merchants Association
Looking into steps for starting the CMA.
Intend to starting a separate organization similar to MAMA.
8. 2021 Fire Season Update – Paul Duncan Winter Storm Edition
Paul Duncan: Fire & Ice Report – Cobbagedon 2021 – Activated equipment for snow removal, etc. Things went well, overall. If anyone is stranded, they should call 911

9.
10.

from their cell. If they call 911, it will locate them via GPS. Bottlerock was severely impacted by down trees. AT&T needs better backup power for their tower. Jessica & Brian Martin got a portable town put into place. Masticator available for projects.
Jessica asked about a community burn pile (1-2 day burn). Paul is working on making this a reality.
Paul also answered questions about lot clearing.
Southlake Fire Council chipping: http://southlakefiresafecouncil.org/chipping.html
CAC website and mailing list – Request for Proposals to update the website.
CAC request for proposal being listed on the CAC website.
RFP for the new website will be sent via C.A.C. mailing list and will be posted on the current C.A.C. website
Supervisor’s Comments – Supervisor Jessica Pyska

a.
b. c. d. e.

Updates from storm & AT&T tower. A few hundred people were without power for 4 days. Lake County didn’t end up having to call for mutual aid – so wasn’t technically considered a “disaster”.
PG&E donated many items to the community. PG&E had to call for resources around the country to help get everyone back up and running.
Cobb Mountain Lions Club provided a Warming Center – served 84 people during the snow event.
Question about hazardous vegetation abatement enforcement – Code enforcement is overwhelmed with other issues. Supv. Jessica is working on this issue
Risk Reduction Authority – Cross-organizational effort intended to address all risks in the county. Trying to get structures in place to make this effort more successful.

f. Lake County Prescribed Burn Association forming – announcement for information contact –
g. Missing child update (
h. Working on Community Organizations Active in Disasters (COAD).:

Member Agencies

Frank acknowledged Supv. Pyska’s efforts during the storm.

lakepba@gmail.com

12 year old Austin Maloney). He was found in good health!!

11.
during an evacuation. Acknowledged community concerns about wildfire evacuation during construction. Working to address them.

Cathy reported on CalTrans response about community concerns with bridge construction

12. Date of Next Meeting: March 18, 2021
13. Adjournment at 8pm

Motion to adjourn made by Chris Second by Cindy
Motion passes
Adjourned at 8:00pm

Appendix A. Draft C.A.C Bylaws for Adoption During March18, 2021 Meeting
Questions Comments or Suggestions can be sent to Chris Nettles ‐ cdnettles@gmail.com
Draft Bylaws Proposed February 18, 2021
Planned adpotion at March 18, 2021 meeting

ARTICLE 1: Name and Purpose
Section 1: Name

Cobb Area Council (C.A.C.)
A Municipal Advisory Committee

The name of the organization shall be the Cobb Area Council. It is a Municipal Advisory Council hereinafter referred to as C.A.C.. The elected Board of Directors for C.A.C. will hereinafter be referred to as the C.A.C. Board. Members in attendance at C.A.C. meetings will hereinafter be referred to as the Assembly.
Section 2: Purpose
The purpose of C.A.C. is to increase the participation of the Cobb area residents in the decision‐making processes that affect their community. The C.A.C. Board will serve as the official local community representatives to work with the Lake County Board of Supervisors or other entities and agencies to provide grassroots input, direction , and guidance on issues related to the unincorporated area of the county defined by the C.A.C. Area Map, attached to these Bylaws as Exhibit A. These issues include, but are not limited to, matters of public health, safety, welfare, public works, planning, and land use.
ARTICLE 2: Conduct of Proceedings
All proceedings shall be conducted in accordance with Rosenberg’s Rules of Order, except when those rules conflict with the provisions of these bylaws.
ARTICLE 3: Membership
All C.A.C. meetings are open to the public and there are no membership requirements for those wishing to participate. However, in order to vote in any election or action taken by C.A.C., persons must reside within the boundaries of the C.A.C. map. No voting by proxy shall be permitted.
ARTICLE 4: Election of Governing C.A.C. Board, Terms of Office and Duties
Section 1: C.A.C. Board of Directors
During the November meeting of each year, the Assembly shall elect to fill, by majority vote, a Board of Directors of five (5) members, any vacancies as determined in Section 2 (C.A.C. Board of Directors Terms of Office) each of whom is must be registered to vote in Lake County, has attended four (4) meetings in the prior year and whose primary residence is in

the C.A.C. area. All elected directors shall be recommended to the Board of Supervisors for appointment beginning January of the following year. Nominees must be present at the election meeting. No more than one immediate family member may be elected or appointed to serve on the C.A.C. Board at the same time.
Section 2: C.A.C. Board of Directors Terms of Office
The C.A.C. Board shall consist of five (5) regular members and one alternate member. The term for C.A.C. Directors shall be two (2) years. No more than one immediate family member may be elected or appointed to serve on the governing board at the same time. Regular members’ terms of office shall be staggered and determined by the table below:

Seat #1 (Odd year) Seat #2 (Even year) Seat #3 (Odd year) Seat #4 (Even year) Seat #5 (Odd year) Alternate seat.

Two (2) years Two (2) years Two (2) years Two (2) years Two (2) years One (1) year

Section 3: C.A.C Board Structure and Officer Duties
Officers will be a Chairperson, Vice‐Chairperson, Secretary and Treasurer. There will also be one Member‐at‐Large. In January of each year or the meeting following a vacancy, the C.A.C. Board of Directors will hold a roll call election from its regular members immediately following the appointment of new directors to select the Chairperson, Vice‐Chairperson, Secretary and Treasurer.
The duties of the officers are as follows:
Chairperson: Shall preside at all meetings and shall be responsible for conducting all meetings in an orderly manner. The Chairperson or his/her designee shall decide all questions of order raised by any member. The Chairperson shall set the agenda for each meeting based on submission of agenda items from any C.A.C. member. The Chairperson or his/her designee shall represent C.A.C. to the Lake County Board of Supervisors or other entities. The Chairperson shall also perform other duties as requested by the C.A.C. Board.
Vice‐chairperson: Shall perform all the duties and assume all the responsibilities of the Chairperson in his or her absence. The Vice‐chairperson shall also perform other duties as requested by the C.A.C. Board.
Secretary: Shall act as custodian of the records of C.A.C. The Secretary will take and keep the minutes of the meetings of C.A.C. and prepare summary written minutes of each meeting to be presented at the subsequent meeting for acceptance by the C.A.C. Board. In addition, the Secretary shall accept submissions of agenda items for the group’s consideration. The

Secretary also prepares and distributes the agenda for all meetings. The Secretary shall also prepare and distribute public notices of all regular general and special meetings.
Treasurer: Shall maintain financial records of the C.A.C. and, at the direction of the C.A.C. Board, manage the disbursement of funds in cooperation with the controller of the County of Lake, if necessary. The Treasurer shall present a financial report to the C.A.C. Board regularly.
Section 4: Replacement Removal of C.A.C. Board Member
The members of the C.A.C. may direct the replacement of a governing C.A.C. Board member for any of the following reasons:

•   Three (3) consecutive unexcused absences, or five (5) absences in a twelve (12) month period
•   Any serious misconduct including, but not limited to, criminal conviction, use of slurs or derogatory comments, or any other conduct, whether physical, verbal or written, directed at or based upon another persons’ race, color, origin, sex, religion, sexual orientation, disability, or age.
•   If the member no longer lives in the Cobb C.A.C. area
•   Failure to represent the majority consensus of C.A.C. to the Lake County Board of
  Supervisors or other entities or agencies.
  If there is a grievance against a C.A.C. Board member, the individual making the complaint shall notify the Chairperson/Vice Chairperson in writing of the alleged offense. The Chairperson/Vice Chairperson will notify the C.A.C. Board of the complaint and outline the alleged offense in writing within 48 hours of receipt. The C.A.C. Board member has one month to respond in writing to the complaint.
  Upon receipt of a written response, the Chairperson/Vice Chairperson may appoint an ad‐hoc ethics committee to hear the complaint or refer it to the entire C.A.C. Board for determination.
  If action is taken to remove a C.A.C. Board member, the C.A.C. Board member must be sent notice by certified letter stating that they are no longer a member of the C.A.C. Board and the Lake County Board of supervisors must be notified of the removal.
  Section 5: Vacancies:
  In the event a C.A.C. Board seat becomes vacant in accordance with Section 4 (Removal of C.A.C. Board Member), due to resignation, or for any other reason, the Alternate shall immediately assume the vacant seat and serve the remainder of the term for the vacated seat. At the first meeting following vacancy, the C.A.C. Board will accept nominations for a new Alternate. Any nominee must be present to be elected. The Assembly will elect a new

*

Alternate, by majority vote, who will serve for the remainder of the year. If necessary, elections for C.A.C. board officers may also occur at this meeting. All changes to C.A.C. board membership shall be transmitted to the County Board of Supervisors for appropriate appointments.
ARTICLE 5: Quorum, Voting, Meetings
At least three (3) regular voting members of the C.A.C. Board shall constitute a quorum. A quorum must be present at all general meetings other than workshops.

•   No motion may be approved without an affirmative vote of voting a majority vote of the Assembly present.
•   All meetings of the C.A.C. Board shall be open to the public and shall be subject to all of the requirements of the Brown Act, Government Code Sections 54960 et seq.

* Opportunities must be provided for public comment and stated as such on the meeting agenda. *Regular General monthly meetings shall be held at a time and place determined by the C.A.C. Board.

•   Notices shall be required of all general, special, and committee meetings, and the notice/agenda shall be posted at the Cobb and Loch Lomond post offices, and at Hardester’s Market in Cobb, via the C.A.C. email list, and posted on the C.A.C. website. the Cobb Elementary School, Loch Lomond Roadhouse/Dino’s Deli and the Lake County Courthouse. Notice shall be made a minimum of 72 hours prior to the meetings and shall specify time and place of the meeting. In the event of a change in the meeting time or place, appropriate and timely notices shall be provided to the public and the C.A.C. Board.
•   Draft and approved minutes shall be posted on the C.A.C website.
  * A special meeting may be requested at any time by the Chairperson or C.A.C. Board member

 Notices and agendas of special meetings shall be provided at least 72 hours in advance and posted at the same locations described above.
* The C.A.C. Board members shall seek to determine the opinion of the majority of members of the Assembly in attendance on each agenda item other than approval of the minutes. This may be done by a show of hands or other informal method as determined by the Chairperson.
* Formal action on agenda items must be taken by the C.A.C. Board. Recommendations to the Lake County Board of Supervisors or any other entity based on action by the C.A.C. Board shall include their reasons for making the recommendation and also the opinion expressed by the members of the Assembly in attendance. If the C.A.C. Board does not agree with the opinion of the majority of

the Assembly, the recommendation shall also express the opinion of the majority and why the C.A.C. Board did not agree.
ARTICLE 6: Committees


•   Motions creating a committee shall contain the purpose of the committee. 
   
  Removal of C.A.C. Board Member).
•   A committee meeting quorum will consist of the chairperson and at least one (1) C.A.C Board member.
•   Committees shall post meeting times, agendas, and minutes in accordance with Article 5: Quorum, Voting, Meetings.
•   The chairperson of each committee (or their designee) shall provide a report on committee activities at each general C.A.C. meeting.
•   Committee decisions requiring expenditure of C.A.C funds must be submitted as a C.A.C. agenda item, then approved by a motion during general C.A.C meetings.
   
  ARTICLE 6 7: Compensation
  C.A.C. Board members are volunteers and shall serve without compensation of any kind. The C.A.C. Board or its individual members shall incur no debt or obligation on behalf of C.A.C.. C.A.C. shall not be responsible for any liability of the C.A.C. Board or its individual members.
  ARTICLE 7 8: Amendments

Continuing or Ad‐hoc committees may be established by a motion to the Assembly presented

at a general meeting.

The names, purposes, and Chairpersons of all committees shall be posted on the C.A.C.

website.

Any resident of the Cobb Area (as determined by Article 3: Membership) may participate in

committee meetings and decisions, with the exception of an ad‐hoc Ethics Committee

created in accordance with Article 4, Section 4 (

Continuing committees may be modified or discontinued by a motion to the Assembly during

general meetings.

Ad‐hoc committees will cease to operate at the time indicated in the original motion unless a

new motion is adopted at a general C.A.C. meeting.

Proposed amendments to these bylaws may be made by a quorum of the C.A.C. Board, provided that a copy of the proposed amendment has been presented in written form no less than one (1) meeting in advance of the time that a proposed amendment is to be voted on.
Last version adopted: July 25, 2016

Appendix B: Zoom Chat Log from Cobb Area Council Meeting 2/18/2021 From Cindy Leonard to Everyone: 06:44 PM
Outride fundraiser for Boggs Forest fundraiser: https://www.classy.org/fundraiser/3121076 From Tom Stiles to Everyone: 06:51 PM
We are Live on Facebook now
From Deb Helleren and Mel McMurrin to Everyone: 07:03 PM
get a CAVERN ID cavern.mobi/ID. Get a programmed radio or advice text call Mel (415)302‐6896
From Hilary DuBois / Herb Wise Therapeutics to Everyone: 07:03 PM
yay for the little dog
From Glenneth Lambert to Everyone: 07:21 PM
unless they have our CAVERN radios ..
From Deb Helleren and Mel McMurrin to Everyone: 07:22 PM
Is masticator a fancy chipper?
From Hilary DuBois / Herb Wise Therapeutics to Everyone: 07:24 PM
noooooo please go high
From Deb Helleren and Mel McMurrin to Everyone: 07:29 PM
chipping: http://southlakefiresafecouncil.org/chipping.html months 3/5/7/9/11
From Paul Duncan to Everyone: 07:30 PM
707‐481‐2362 Cell Phone
From Christopher Nettles to Everyone: 07:33 PM
Maybe we can put word out about the Community Burn Day through the C.A.C list?
From Glenneth Lambert to Everyone: 07:34 PM
I was thinking similar Chris. IF we had a trailer to take around & notified people .. maybe we could get rid of a lot
From Paul Duncan to Everyone: 07:36 PM
Yes, Chris and Glenneth, if we could do a good job with getting the word out, I think we would have a better turn out.

From Glenneth Lambert to Everyone: 07:41 PM
Raised hand ( comment/ Question from FB )
From Deb Helleren and Mel McMurrin to Everyone: 07:44 PM
whats a COAD?
From Cathy McCarthy to Everyone: 07:44 PM
community organizations active in disaster
From Glenneth Lambert to Everyone: 07:49 PM
GREAT work Jessica !!
From Ariel to Everyone: 07:50 PM
is this their FB page? I keep seeing this page but seems like the COAD is new. https://www.facebook.com/Lake‐ County‐COAD‐1990504537846276/
From Cindy Leonard to Everyone: 07:52 PM
https://www.lakecountycoad.org/about‐us/member‐agencies/ The website is more advanced at this point
there is a steering committee, but no director yet
From Paul Duncan to Everyone: 07:57 PM
Well said Cathy!
From Hilary DuBois / Herb Wise Therapeutics to Everyone: 07:59 PM
thanks all